Making annual event registration easier to manage
Based in Hagerstown, Maryland, Breast Cancer Awareness, Inc. (BCA) provides free programs and support for people affected by breast cancer. Its annual golf tournament helps fund those services. The Survivor Celebration dinner brings survivors, families, and supporters together.
Behind each event is a different set of registration details. Custom forms and integrations connect registration details with payments, confirmations, and the information staff need. Samantha at Origin Design Co. handled design and branding. Adam Leviton handles deployment and ongoing technical support.
- Project scope
- Custom registration development, payment and data integrations, deployment, and ongoing support.
- In use
- Recurring annual events.
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Event payments.
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Survivor dinner records.
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Website event listings.
Different events, different registration needs
When Adam took over technical support, BCA’s golf sponsors and teams needed clearer ways to register. The updated forms guide each group through the choices it needs to make.
The survivor dinner came later as a separate request. It needed its own registration flow for attendee details, meal choices, and an optional paid guest, while keeping survivor attendance free.
Golf sponsors and team registration
Sponsors and teams follow separate registration paths, with relevant choices and Stripe payments connected to each form.
Limited sponsorship options reflect availability, helping participants see what’s still available before they register.
Survivor dinner registration and Airtable
Survivors attend free, with an optional paid guest. The form collects attendee details and meal choices, adjusts checkout to match the registration, and brings the completed details together in Airtable for staff.
Confirmations worth keeping
A confirmation should do more than acknowledge a payment. Participants receive the sponsorship, team, or dinner details relevant to their registration, presented in BCA’s branding. Organizers receive the corresponding information, too.
Eventbrite listings on the website
For events listed through Eventbrite, a separate integration brings upcoming events and venue details onto BCA’s website. Visitors can browse there, then follow the ticket link to Eventbrite.
Ongoing support for annual events
Annual events come back around. Their registration systems need to be ready, too. BCA continues to use these workflows each year, with maintenance and adjustments as its needs change.
